LE HAVRE, Mont. (NMB) – The Hill County Commission met for its weekly business meeting on Thursday morning and took a small step forward in responding to a request from many department heads to provide county credit cards that can be used for work-related purchases.
In a unanimous decision, the Commission voted to allow County Auditor Kathy Olson to apply for a credit card for the county.
Spending limits and other details are to be decided after further discussion.
Commissioner Mark Peterson said this represents a first step towards having something in place and that they will work to put a formal policy in place.
“Next, we’ll figure out how and what guidelines we might apply to departmental credit cards,” Peterson said.
None of the commissioners provided a timeline indicating when each department might receive its own card.
Treasurer Sandy Brown and Clerk and Archivist Sue Armstrong were the two department heads at the meeting, and both were skeptical of the decision.
“I just think every office should be trusted to be able to (have their own card),” Armstrong said. “I mean, schools do it, everybody does it, so I guess I’m a little confused. Because it’s still the same problem. I’m not here on Friday and I need it, and I haven’t come to pick it up, so I’m using my own credit card again.
“You can’t take the card and split it in half,” added Brown, who wondered how it could be used by multiple people on business trips at once. “People need it to go to both places, what do you have. All you have to do is now you’re going to try to limit it, take another five years to start the process again. ”
“Are you sure about this timeline?” replied Commissioner Jake Strissel.
“Could be. We’ve been trying for at least 10 years,” Armstrong said.
“I don’t know. I mean we’ve been working on it for a while,” Brown replied.
“We’re here at this point, and we’re looking at moving forward as well,” Strissel said. “We are also looking at other options. It’s a good first start. Once we have those policies in place, once we understand that, then we will open it up to the various department heads. I mean, for me, it’s a stepping stone. It is a step in the right direction. »
Many department heads have repeatedly expressed their belief that each department needs its own credit card to make work purchases.
“The limitations, the stipulations that we feel we should put on the purchases are not in place yet,” McLean said moments before calling a vote on the motion. “That’s why we don’t have all of those to distribute. But we expect it to be done.